Donezo Privacy Policy

Effective date: 2025-09-20

This Privacy Policy explains how Donezo (“we”, “us”, “our”) collects, uses, and protects your information when you use the Donezo iOS app.

Who we are

Donezo is a personal productivity app that helps you plan projects and tasks with optional AI assistance and iCloud sync.

Contact: Donezo Labs, Inc.. Email: walshf@oregonstate.edu

Information We Collect

  • Account information (Sign in with Apple): Apple provides a stable user identifier and, on first sign‑in only, your name and email if you allow it. We store your user profile on your device and in your private iCloud (CloudKit) database.
  • App content you create: Project titles, plans, phases, tasks, notes, schedules, and related metadata you enter or generate in the app. Stored locally on your device (Application Support) and, if signed into iCloud, synced to your private iCloud (CloudKit) database. This data is not public.
  • Calendar data (optional): With your permission, we read your calendar to detect potential scheduling conflicts and, if you opt in, can create focus session events. Calendar data is processed on‑device. We do not upload your calendar contents to our servers.
  • Notifications and Live Activities (optional): We may request permission to send local notifications/reminders and show Live Activities on your Lock Screen. These are processed on‑device.
  • AI assistance inputs (optional): When you ask the app to generate plans, questions, motivational text, etc., we send the text you provide and strictly necessary context (e.g., project title, task counts) to our backend for processing. We do not request device identifiers for advertising. Requests are sent over TLS.
  • Usage/metering data: To enforce fair use and subscriptions, we record AI request counts, token usage, model name, endpoint, operation label, and derived cost. This is stored locally and in your private CloudKit database linked to your account.
  • Purchases: We use Apple’s StoreKit for subscriptions. Apple processes your payment. We receive product IDs and transaction status—not your full payment details.

Note on contacts: The app does not access your contacts. If we add that feature later, we will request permission and update this policy.

How We Use Your Information

  • Provide core functionality: Create and manage projects, tasks, schedules, conflicts, notifications, and Live Activities.
  • Sync and backup (optional): Store your content in your private iCloud (CloudKit) database for access across devices.
  • AI features (optional): Process your prompts via our backend solely to generate the requested outputs.
  • Subscription and fair use: Enforce usage limits, manage entitlements, and prevent abuse.
  • Support and improvement: Diagnose issues and improve reliability. We do not use third‑party analytics SDKs.

Data Sharing and Transfers

  • Service providers: Apple iCloud/CloudKit to sync your private app data between your devices. Our backend infrastructure to process optional AI requests. We do not sell your data and do not share it for advertising.
  • Legal: We may disclose information if required by law or to protect rights, safety, and the integrity of the service.
  • International processing: Our servers and providers may process data in the United States and other regions.

Data Retention

  • On device: Your plans and cache remain until you delete them or uninstall the app.
  • iCloud/CloudKit: Data persists in your private container until you delete it or disable iCloud for the app.
  • AI requests: Content is transmitted to our backend to fulfill your request. We aim to retain only what is necessary to operate, secure, and improve reliability of the service.

Your Choices and Rights

  • Permissions: You can grant or revoke Calendar, Notifications, and Live Activities permissions in iOS Settings.
  • Access, export, deletion: You can edit or delete projects within the app. You may sign out to stop iCloud sync. Contact us to request deletion of server‑side AI processing logs tied to your account, if any.
  • Opt‑out of iCloud: Disable iCloud for the app in iOS Settings to keep data only on device.
  • Email us: For privacy requests, contact walshf@oregonstate.edu. We will verify your identity and respond consistent with applicable laws.

Children’s Privacy

Donezo is not directed to children under 13 (or the minimum age required in your jurisdiction). We do not knowingly collect personal information from children.

Security

We use industry‑standard measures such as TLS in transit, iCloud encryption at rest via Apple, and scoped access (least privilege) to protect your data. No method is 100% secure.

Changes to This Policy

We may update this policy from time to time. We will revise the “Effective date” above and may provide in‑app notice for material changes.

Contact

If you have questions or requests about this policy or your data, email: walshf@oregonstate.edu.